Your crew. Scheduled, clocked, and costed — on every job.
Invite crew members, assign them to job sites, let them clock in from the field, and see labor costs per project calculated automatically. The time clock and the schedule are connected — no manual reconciliation at the end of the week.
Paper timesheets. A group text for job assignments. And zero idea what labor actually cost on the last job.
Every trade business owner has been there. Crew members forget to log hours. Timesheets get lost. At the end of the week you're doing math on a legal pad trying to figure out if the job was profitable.
TradeTrack gives you a real crew management system — assignments, time tracking, correction workflows, and labor cost reports — without the complexity of an enterprise HR platform.
Build your crew. Assign them to jobs.
Add crew members, set their rates, control which projects they can access, and schedule their assignments — all from one place.
Crew invites
Invite crew members by email. They create their own login — no admin setup required.
Profile management
Name, contact info, role, and status. Edit or deactivate at any time.
Labor rates
Set hourly or daily rates per crew member. Rate history tracked automatically.
Project access
Assign each crew member to specific projects only. No cross-job visibility by default.
Crew scheduling
Assign crew members to jobs and shifts across the week. Drag to move, duplicate to copy.
Bulk week copy
Copy an entire week of assignments forward with one action.
Schedule sync
When the GC posts a schedule update, assigned crew members are notified automatically.
Clock in from the job site. Not the office.
Crew members clock in and out from their phone. Every entry is tied to the project, the date, and the crew member — and flows directly into labor cost calculations.
For Crew Members
- Clock in and out with one tap from the crew dashboard
- Start and end breaks
- View their own time entries and hours worked
- Submit correction requests if an entry needs to be changed
For Managers
- Clock crew members in and out manually from the admin side
- Create and edit time entries on behalf of crew members
- Delete incorrect entries
- Review and approve or reject correction requests submitted by crew members
- See full edit history on any time entry
What Gets Tracked
- Hours worked per crew member per project
- Break time logged separately
- Total daily and weekly hours
- Labor cost calculated automatically from rate × hours
- Crew forecast — projected hours and cost based on assignments
Mistakes happen. Corrections are handled.
Crew members can request corrections on their own time entries. Managers review and approve or reject. Every action is logged.
Request
A crew member submits a correction request if their clock-in time is wrong, they forgot to clock out, or an entry needs to be adjusted.
Review
The manager receives a notification, reviews the request, and approves or rejects it — with the original entry and the requested change shown side by side.
Log
Every correction — approved or rejected — is logged in the time entry's edit history. Full audit trail, no disputes.
Hours logged. Labor costs calculated.
Set a labor rate per crew member. Every hour they log is multiplied automatically. No spreadsheet math. No end-of-week reconciliation.
Rate × hours = labor cost.
Set an hourly or daily rate per crew member. Every time entry feeds the labor cost calculation for that project automatically. No manual math.
See labor cost per job.
Labor costs roll up to the project cost view. See exactly how much you spent on labor for each job — alongside material costs, POs, and change orders.
See how cost tracking works →Project labor costs before they happen.
See projected hours and estimated labor cost based on current crew assignments. Know what the labor bill is likely to be before the week ends.
Rate changes tracked automatically.
When a crew member's rate changes, the history is preserved. Past time entries reflect the rate that was active when those hours were worked.
GC updates the schedule. Crew sees it instantly.
When the general contractor posts a schedule change in TradeTrack, assigned crew members are notified automatically. No phone tag, no group text, no "I didn't know."
The GC's side
- Posts schedule updates in the project scheduler
- Selects which changes to publish
- Crew members on affected tasks are notified on post
The crew member's side
- Receives notification of the schedule update
- Sees updated assignment in the crew dashboard
- Knows exactly which job site, what time, and what the task is
Both the GC and the trade business have to be on TradeTrack for automatic sync to work. When they are, the entire coordination layer disappears.
Optional location verification for clock-ins.
Available on select plans. Geofencing lets you set a job site boundary so crew members can only clock in when they're on site — not from the parking lot or their kitchen.
- Set a geofence radius around each job site
- Crew members outside the boundary are flagged on clock-in
- Override requests submitted by crew, reviewed by managers
- Geofence override approvals and rejections are logged
Payroll export is on the way.
Direct export to ADP and QuickBooks is in development. When it ships, time entries will flow directly into your payroll system — no manual data entry, no CSV imports. Subscribe to updates on the Coming Soon page.
See what's coming →A time clock that knows which job the hours belong to.
Most time tracking apps record hours. TradeTrack records hours against a project, a crew member, a labor rate, and a cost category — so when the job is done you know exactly what labor cost, on which project, worked by whom. That's the difference between a time clock and a crew management system.
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