Every sub. Every cert. Every project. One place.
TradeTrack's subcontractor management covers your full sub lifecycle — directory, compliance tracking, project linking, scoped access, and bid requests — so you're never chasing a certificate or wondering who has access to what.
7-day free trial. Cancel anytime.
Their COI expired six weeks ago. You found out when the inspector showed up.
Every GC has a version of this story. The insurance cert was current when they started the job. Then it expired and nobody flagged it. Or the bid came in from a sub you haven't used in two years and their license is somewhere in an old email.
TradeTrack keeps your sub directory current — compliance docs, expiry dates, project history, and access controls all in one place.
Your complete subcontractor directory.
Every sub you work with — active and inactive — in one searchable directory. Trade-tagged, project-linked, and always current.
Full sub profiles
Name, company, contact info, trade, and status — all in one record.
Trade association
Tag each sub by their trade for fast filtering when you need a specific type.
Active / inactive filtering
Keep your full sub history without cluttering your active list.
Project linking
Link each sub to the specific projects they're working on, with contract amount and scope notes.
Contract amount
Record the contracted value per sub per project for quick reference.
Scope of work
Note the specific scope each sub is responsible for on each project.
Sub history
See which projects each sub has worked on across your full history with them.
Know before the inspector does.
Track insurance certificates, licenses, and compliance documents for every sub. Expiry dates visible at a glance — no spreadsheet, no guessing.
Store certs where you can find them.
Upload COIs, W-9s, licenses, and any other compliance document directly to the sub's profile. Organized per sub, accessible when you need them — not buried in an email attachment from six months ago.
See what's expiring before it expires.
Set expiry dates on insurance certificates. TradeTrack shows you which subs have documents approaching expiry so you can chase renewals before they become a job site problem.
Every document in the right place.
Compliance documents, signed agreements, and project-specific files — all organized per subcontractor and per project. No digging through email to find what you need on site.
Link subs to projects. Control what they see.
When you link a sub to a project in TradeTrack, they get scoped access — only to the projects you've allowed, only to the information relevant to their work.
What the GC controls
- Link any sub from your directory to a specific project
- Set their contract amount and scope on that project
- Invite them as a linked subcontractor — they get their own login with restricted access
- Remove access at any time without affecting other projects
What the sub sees
- Their assigned projects only — no visibility into your other jobs
- Schedule tasks relevant to their trade (what you choose to share)
- No access to your financials, cost tracking, or other subcontractors' work
- Documents and photos shared at the folder and album level — you control what's visible
Linked subcontractor access is role-locked at the database level. It is not a UI permission — it is enforced at the data layer. Your financial data, other projects, and team information are structurally inaccessible to linked subs.
Get pricing from your subs without the back-and-forth.
Send a bid request directly from your estimate. Subs price the scope and send it back. You compare, accept, and the number flows into your estimate — no email thread, no transcription.
Create
Create a bid request tied to a specific estimate or scope section. Describe the work, attach relevant documents, and select which subs from your directory to send it to.
Send
Selected subs receive the bid request with the scope details. They can review, ask questions, and submit their pricing back through TradeTrack.
Review
All received bids appear in the Received Bids tab. Compare pricing and scope coverage across all responding subs in one view.
Accept
Accept the winning bid and the sub's pricing populates directly into the linked estimate section. One source of truth — no copy-paste.
Share what they need. Nothing else.
Linked subcontractors can access documents and photos on a project — but only the folders and albums you've specifically opened to them. Everything else stays private.
- Set folder-level permissions per project for each sub
- Set album-level permissions for photo access
- Sub sees only the folders and albums you've enabled
- Documents shared through the portal — no full app access required
- Revoke access to any folder or album at any time
Use folder permissions to share specs and drawings with a sub without giving them visibility into contracts, cost documents, or files meant for other trades.
A professional experience for your subs.
When you invite a sub as a linked member, they get a clean, scoped view of their work — not the full TradeTrack platform. It looks professional and keeps everyone on the same page.
Their projects only
Linked subs log in and see only the projects you've connected them to. No visibility into your other active jobs, your team, or your costs.
Schedule visibility
Subs see the schedule tasks relevant to their trade. When you post a schedule update, they're notified — same as any other project member.
Documents and photos
Subs see the documents and photos you've opened to them. They can download what they need and stay current with project files — without requiring a separate file share.
Sub management that works like you actually run jobs.
Most GCs manage subcontractors in three places — a contacts list, a folder full of certs, and a text thread for bid pricing. TradeTrack puts all of it in one place, connected to the projects those subs are actually working on. When the cert expires, you know. When the bid comes in, it goes straight into the estimate. When the schedule changes, they get notified. That's what running a tight operation looks like.
Start Free TrialSubcontractor management is better in context.
Ready to actually know where your subs stand?
7-day free trial. Cancel anytime.